Job Description
RE/MAX Malta is looking to further strengthen its talented workforce. The brand needs no introduction, RE/MAX is the biggest Real Estate Franchise on the globe – successfully operating 9000+ offices all over the world. Locally, RE/MAX has become a household name in the Real Estate industry – people trust the brand and our people to deliver only the best results, in such a volatile market.
We are now looking for diligent and organised Office Administrators to join the team and continue building on strong foundations.
Overview
The Office Administrator will play a crucial role in ensuring the smooth operation of our office environment. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and demonstrate the ability to multitask effectively.
Your responsibilities
- Administrative support – Provide administrative support to ensure efficient office operations. This includes managing correspondence, scheduling appointments, and maintaining office supplies.
- Reception duties – Act as the first point of contact for visitors and clients, answering and directing phone calls, and handling inquiries in a professional manner.
- Filing and data management – Maintain organized filing systems, both electronic and physical, ensuring all documents are accurately labeled and easily accessible.
- Assist in data entry tasks as needed.
- Calendar management – Coordinate and manage calendars for office staff, scheduling appointments, meetings, and conferences efficiently.
- Facilities management – Coordinate with vendors and service providers to ensure the office premises are well-maintained and all necessary repairs are addressed promptly.
- Communication – Facilitate communication within the office, distributing emails, and other correspondences as required. Ensure that all employees are informed of relevant updates and announcements.
- Assistance to management – Provide administrative support to senior management as needed.
What we’re looking for
- Previous experience in an administrative role will be considered an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Excellent communication skills in Maltese and English, both verbal and written.
- Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Attention to detail and accuracy in all work processes.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to handle changing priorities and deadlines.
- Discretion and confidentiality when dealing with sensitive information.
What we’re offering
- Opportunities for professional development.
- A dynamic and collaborative work environment.
- Working for a globally-recognised brand.
- Extensive training will be provided.
If you are a go-getter, with an ambitious mindset and a passion for real estate, we encourage you to send a copy of your CV (Resume) via the apply button below.
