Job Description
We are currently seeking a dynamic person to join our team as Administration and Planning Executive.
Position Summary
Handles tasks related to the company’s operations and supply chain including planning of materials for customers, order processing with suppliers, coordinating with logistics to ensure timely availability of material and issuing invoicing to customers.
Key Activities:
- Analyse customer material requirements and schedules and manage the material planning for customers, both local and foreign
- Place orders with suppliers and liaise with the Logistics Coordinator in order to ensure timely availability of material
- Keep customers updated with material status and availability
- Ensure proper recording, storage and tracking of all purchased items
- Prepare reports as and when requested by management
- Issue sales invoices to customers
- Check, process and record payments with suppliers and customers
- Administer invoices and expense claims received and action payments
- Reconcile transactions on the system
- Stocktake monitoring
- Payments administration
- Any other task assigned by management from time to time
Applicants are required to:
- Be organised, conscientious and professional in approach, whilst having a sense of confidentiality
- Have initiative and a can-do attitude
- Be proficient in Microsoft Office and business management software
- Be able to work well both in a team and individually
- Have excellent verbal and written communication skills in English and Maltese
