Job Description
Paradise Bay Hotel Limited in Malta is looking to recruit a Procurement Clerk to join their team on a full-time basis.
As a Procurement Clerk you will report directly to the Cost Controller, and you will play a key role in the procurement process of the hotel by assisting in the acquisition of goods and services necessary for the smooth operation of the organization. This position requires a detail-oriented individual with strong organizational and communication skills, as well as the ability to collaborate with vendors, internal departments, and other stakeholders to ensure timely and cost-effective procurement.
Procurement Clerk Key Responsibilities:
- Inventory Management
- Monitor and maintain appropriate inventory levels by tracking stock levels and order lead times.
- Coordinate with the warehouse staff to ensure efficient storage and retrieval of purchased items.
- Purchase Order Processing
- Generate and process Purchase Orders for the hotel operational departments based on requisitions from various departments.
- Verify order accuracy, including item descriptions, quantities and pricing in line with the supplier price lists provided by the Cost Controller.
- Internal Requisitions Processing
- Track, record and analyse all transfers between departments within the Hotel ensuring that the correct items are being selected, processed and delivered in a timely manner ensuring non disruption to hotel operations.
- Documentation and Filing
- Maintain accurate and up-to-date records of purchase orders, invoices, and other relevant documentation.
- Organise, scan and file paperwork to facilitate easy retrieval and audit readiness.
- Quality Assurance
- Work with end users to define product specifications and quality standards.
- Monitor and evaluate supplier performance to ensure compliance with quality requirements.
- Process Improvement
- Identify areas for process improvement and efficiency gains in cost-related functions.
- Work hand in hand with the Cost Controller to implement cost-saving initiatives.
- Team Collaboration
- Collaborate with various departments, including finance and operations, to streamline communication and ensure alignment with cost control objectives.
- Responsible for the day-to-day operations of the hotels’ main stores, and Procurement department.
Qualifications and Experience:
- Previous experience in the hospitality industry will be considered an asset.
- A’ level standard of education in Accounting.
- Strong attention to detail and organizational skills.
- Excellent communication and negotiation skills.
- Proficient in Microsoft Office applications and purchasing software.
- Fluency in the Maltese language both written and spoken.
