Job Description
WasteServ through its Contractor – OZO Resources Limited is seeking to recruit an Officer Procurement on a full-time basis.
Responsibilities
- Provide assistance to the Senior Procurement Officers and Professional Procurement Officers throughout the public procurement cycle, including the preparation of calls for tender, quotations, POs, and contract documents;
- Assisting in the detailed monitoring and enforcement of public procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst always ensuring the confidentiality of sensitive procurement information and ensuring compliance in such proceedings;
- Provide assistance in preparing all the necessary processes for the publication of the calls for tenders and calls for quotations while suggesting the best procurement strategy to be used for the acquisition;
- Actively participate in inviting Economic Operators through published calls for tenders or quotations, administratively assist in the evaluation process of tenders, bids, quotations, and proposals in accordance with current procurement regulations utilising the various tools and applications available (such as the Electronic Public Procurement Systems – EPPS, or the internal procurement software);
- Actively assist and guide evaluation committees while holding the role of Secretary for the same committees;
- Preparing monthly status reports to enable the monitoring and enforcement of public procurement procedures;
- Operating IT systems, including the e-procurement portal (ePPS), used for the management of calls for tenders and reporting of public procurement;
- Keeping internal IT information system updated with correct information of tenders published and throughout the whole procurement cycle;
- Assisting by taking minutes and preparing memos / policies;
- Liaise with GPP Office and DPO Office as necessary;
- Monitoring the timely submission of evaluation reports and sending the necessary reminders;
- Monitoring and recording awards or rejections to Economic Operators who submitted a bid;
- Circulating and keeping proper records of contract circulars and procurement policy notes, standard operating procedures, and any other procurement-related material;
- Keeping abreast with new procurement regulations and policies and training / familiarizing new staff;
- Process purchase requisitions / orders within Purchasing department;
- Prepare and maintain purchasing records, as well as issue reports as may be required in relation to the procurement of goods / services / works;
- Administration of performance and warranty guarantees;
- Confirm receipt of provisional and final acceptance certificates, where applicable;
- Manage office supplies stock and place orders;
- Prepare period reports on office expenses;
- Develop and maintain constructive and cooperative working relationships with colleagues and management;
- Ensure a high-quality standard of work and service throughout and must perform any other duties which may be assigned from time to time;
Any other duties according to the exigencies of Wasteserv Malta Limited as directed by the Chief Executive Officer.
Eligibility criteria
The selected candidate should be:
- In possession of an MQF level 5 with no experience; or
- In possession of an MQF level 4 and 2-year related work experience; or
- MQF level 3 (5 O’ levels – grades 1-5) and 3 years of related work experience.
Moreover, the selected candidate must
- Have a good command of English;
- Be in possession of strong written and communication skills;
- Be proficient in Microsoft Office;
- Have excellent communication and interpersonal skills;
- Be able to meet deadlines and manage timeframes.
