Job Description
MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR consulting, training, recruitment and temporary placements agency. We are looking to hire an Operations Assistant / Asset Management – Interim Support for the European Union Agency for Asylum to be based in Malta.
The position
The successful candidate will work on a secondment basis for the awarded contract for the provision of interim services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.
Responsibilities
- Provide general administrative support and assistance to the Admin Clusters.
- Carry out logistical arrangements and prepare and organise materials for delivery or pickup including preparing documents, shipping orders, etc.
- Monitor availability and allocation of materials and equipment in close collaboration with the ICT department.
- Support team activities, providing guidance on established processes and ensuring the availability of asset.
- Collaborate with ICT and central logistic department as necessary to meet logistical needs and equipment requirements so to ensure smooth functioning of operational activities.
- Monitor shipments and check with records, invoices, or orders, to verify accuracy and ensure that the quality of all services provided meets the required standards.
- Support developing processes and tools, such as plans, schedules, reports to ensure logistical needs are met and improve tracking and reporting of materials or asset inventory.
- Define appropriate equipment levels to order, move, or store materials.
- Develop processes and technical tools, such as plans, schedules, and responsibilities to ensure logistical needs are met and improve tracking and reporting of materials or, storage, or inventory.
- Liaise with responsible officers to report issues, such as damages, shortages, or nonconformance to specifications.
- Maintain inventory, perform quality control and support the management of office materials.
- Plan, organise and execute logistics support activities, such as maintenance planning, replacement of materials, etc.
- Provide backup to the other administrative staff.
- Perform any other duties in the interest of the service.
Minimum requirements
- A secondary education attested by a diploma and appropriate professional experience.
- Previous professional experience in relevant tasks of at least 2 years.
- Thorough knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL).
- Thorough knowledge of Italian (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL).
- Computer literacy, including MS Office Suite, use of Internet and web-based applications.
- Be entitled to their full rights as citizens.
- Have fulfilled any obligations imposed on them by the laws on military service.
- Meet the character requirements for the duties involved.
- Be physically fit to perform the duties linked to the post.
Advantageous
- Previous experience within an international and multicultural environment.
Required skills / competencies
- Ability to manage own workload and work without close supervision.
- Strong service-oriented attitude and flexibility.
- Ability to prioritise work, and deliver results under pressure.
- Attention to details, confidentiality, integrity and discretion.
- Capacity to manage and meet deadlines on multiple tasks simultaneously.
- Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.
Remuneration
The position falls in hierarchical Category III and the associated salary is €34,795.80 gross annually in twelve monthly installments.
Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Sunday 7th of April 2024.
Please note that only successful candidates will be contacted.
MGR is an equal opportunities employer.
