Job Description
Are you our next front office maestro?
At Media Panthers, we’re in search of a special someone who thrives on making connections and spreading positivity wherever they go. Do you find joy in welcoming guests with a warm smile that makes them feel instantly at home? Are you the kind of person who listens deeply, not just to respond, but to truly understand and make those around you feel valued and heard?
Imagine a place where your organizational skills create unforgettable experiences, where your attention to detail transforms events into memorable adventures, and where your knack for juggling tasks ensures the smooth sailing of our day-to-day operations.
We are looking for someone who is
- Welcoming: You’re the first hello and the last goodbye, setting the tone for a positive experience in our office.
- Empathetic listener: Attentive and caring, you’re all ears for both our guests and team members, always ready to support.
- Team spirit catalyst: You have a flair for bringing people together, fostering a sense of community, and making work fun.
- Administrative lizard: With a penchant for organization, you’re adaptable at admin tasks and support our HR team with finesse.
- Proactive problem-solver: You anticipate needs and address them before they become issues, keeping our agency running smoothly.
If this sounds like you, and you’re eager to bring your vibrant energy to a team that values bold ideas, creativity, and a bit of fun, then you might just be the person we’re looking for. Join us at Media Panthers and let’s make magic happen together!
Responsibilities
- Partner with HR to maintain office policies as necessary.
- Reception duties, including answering telephones in a polite and professional manner.
- Dealing with email and telephone enquiries in a timely and professional manner.
- Sorting and distributing post and parcel deliveries.
- Petty cash management.
- Performing clerical duties, including, but not limited to, mailing, and filing correspondence.
- Re-filling the stock for the entire office and ensuring an overall pleasant atmosphere.
- Liaising with vendors and suppliers regarding deliveries, collections, repairs and other services.
- Meeting and event coordination.
- General support to the Office and HR Manager.
- Excellent hospitality skills to assist with enquiries from C-level management.
- Occasionally assisting Directors (PA).
- Execution of other tasks which management may impose from time to time.
Requirements
- A minimum A’ level standard of education.
- Excellent communication skills, meticulous in your work, and eager to learn.
- Be able to work in a fast-paced dynamic environment.
- Fluent English language is a must, any additional language may be considered as an advantage.
- Minimum one year experience in office administration and / or personal assistant.
Personality / mindset
- Outgoing personality.
- Integrity and loyalty.
- Team player with advanced communication and collaboration skills.
- A hands-on, can-do attitude – always looking for solutions and thinking out of the box.
- Capability to work and succeed in a fast-paced and ever-changing environment.
