Job Description
Job role and responsibilities
Forming part of Lamima Consultancy Services team, the selected candidate will be performing personalized secretarial and administrative support in a well-organized and timely manner, on a one-to-one basis on a variety of tasks.
Duties will include but are not limited to:
- Daily operations and admin duties to run an office
- Acting as a Receptionist and / or meeting and greeting clients
- Preparation of various reports
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Liaising with clients, professional advisors, banks, and authorities, both by telephone and in writing
- Postings on the company’s website and social media by liaising with back-end admin and content writer
Skills required:
- Ability to multitask and prioritise tasks
- Excellent time management skills
- Well-developed organisational skills
- Attention to detail
- Great verbal and written communication skills
- Professional discretion
- Computer literacy
Qualifications required:
- Have a minimum A’ level standard of education
- Have excellent communication skills in English and ideally Maltese
- Have at least three years of work experience
- Ability to work in a team or independently and with a pleasant personality
- Knowledge of office management systems and procedures
- Outstanding organisational and time management skills
- Friendly and welcoming attitude
- Excellent verbal and written communication skills
- Ability to work with strict deadlines and under pressure
- Ability to prioritise and be flexible
- Ability to work with minimum support
- Highly dependable and trustworthy: maintain confidentiality by having access to extremely sensitive documents
- Be proficient in Microsoft Office and basic social media skills
