Job Description
A vacancy at our institution has arisen for a full-time Administration Executive. The working hours will be from 8.30am – 5.30pm (Monday – Friday) and on Saturday from 8.30am – 12pm on a roster basis.
The duties of the suitable candidate will be as follows:
- Provide administrative support to the office;
- Assist in the smooth running of the office;
- Participate in staff meetings;
- Maintain and update the filing system as necessary;
- Ensure the maintenance and the upkeeping of all documents;
- Ensure all documentation aligns directly with the internal procedures;
- Assist in the creation and review of templates, forms and SOPs;
- Assist in the execution of the internal process;
- Develop, revise and write minutes and reports as necessary;
- Deal with enquiries and requests for information from both internal and external clients including meetings with new, potential clients and registrations;
- Assist with the procurement of internal resources such as stationery;
- Assist with course enrollments, student enquiries, VLE enquiries and other student support services;
- Assist with the creation of online classrooms and disseminate links to students;
- Ensure that financial, legal or administrative requirements and regulations are complied with;
- Assist in managing, implementing and updating existing policies as well as processes and procedures related to the smooth running of the school;
- Ensure sensitive data and information is stored and retained in line with GDPR requirements and confidentiality of information is maintained in all communications;
- Taking the initiative to simplify processes whilst observing the institution’s policies, processes and procedures;
- Carry out other duties as directed by the Director or representative;
- Schedule courses and prepare a course timetable;
- Ensure that lecturers meet quality assurance requirements.
A’ level 5 qualification or higher is required to apply for this position in business management, administration, sales, early years management or equivalent.
Full induction training will be given to the right candidate and the ideal candidate will be available to start in January.
A copy of the police conduct will be required.
Ideal candidate should be available to start immediately or within the next 4 weeks.
