Job Description
Headquartered in Malta at Fortytwo, we are a multicultural team of professionals, priding ourselves on innovation and robustness. As our team expands, we’re now seeking an Office Administrator to handle admin tasks, run errands, and provide support to ensure the smooth operation of the office.
Your responsibilities:
- Manage Senior Management agendas, and travel plans, send reminders, and schedule appointments / meetings.
- Assisting Senior Management with correspondences, and corporate documents, and taking minutes when required.
- Preparing facilities for scheduled meetings or events and arranging refreshments when required.
- Coordinate office events and activities while ensuring that compliance with company policies is maintained.
- Run errands outside of the office, such as picking up supplies, and equipment, going to the post office, etc.
- Manage the upkeep of the office.
- Maintain stock lists of office stationery and kitchen supplies, and order supplies as needed.
- Identify, select, and build rapport with suppliers and vendors.
- Handle lunch ordering daily for staff members of the Company.
- Any other Office Administration / Runner tasks that may be required from time to time.
Your skill set:
- A diploma in Business Administration or equivalent.
- Proven experience as an office administrator, office assistant or relevant role.
- Must have a valid driver’s license and a clean driving record: category license A1 or 111 and B.
- Proficiency in Microsoft Office and other office management software.
- Strong organizational and time-management abilities.
- Exceptional communication skills in person, in writing, and on the phone.
- Able to collaborate effectively in team settings while also demonstrating strong independent work skills.
- Adeptness in handling pressure, tight deadlines, and shifting priorities.
The benefits:
We believe that our employees are our greatest asset. Becoming a member of Fortytwo offers you the chance to work alongside a driven team that prioritizes collaboration, fosters strong team spirit, and thrives in a multicultural environment. The benefits include:
- Attractive salary package.
- Flexible working arrangements.
- Opportunities for career advancement.
- Health insurance.
- Life insurance.
- Discounts on additional insurance plans.
- Employee wellbeing allowance.
- Team activities and events.
- Casual dress code.
If you’re enthusiastic about this role and eager to be part of a team of dynamic and talented individuals, then this could be the next step for your career!
