Job Description
The ideal person for the role is a flexible problem solver with strong communication skills and a detail-oriented mindset. He / she preferably has prior experience in an administrative capacity. Multitasking and the ability to work under pressure are essential qualities to bring to the position.
Carrying out general office duties, overseeing operational efficiency, communicating effectively, and aiding in tactical planning.
Overseeing and achieving organizational goals while maintaining an efficient, productive, and positively cultured office.
Duties
- Day-to-day office administration
- Creating and maintaining all filling systems Handling data entry and updating Excel spreadsheets
- Receiving and answering all general emails and inquiries (such as complaints, sales, purchases and exchanges) and passing them on to the respective departments
- Managing and following up of website purchases and orders
- Handling all sales-related customized orders
- Liaising with foreign / local suppliers
- Preparation of quotes and purchase orders
- Keeping records of all customized items kept in our stores
- Handling of cash, invoices and credit notes and preparation of bank deposits
- Working closely with the General Manager, providing continuous support and assistance
- General office upkeeping
- Reception duties when the need arises
Skills
- Proven administrative experience
- Excellent written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in Microsoft Office and eager to learn new software and systems
- Solid interpersonal skills
- Team player
