Job Description
MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire an Administrative Assistant – interim support for the European Union Agency for Asylum to be based in Malta.
The Position
The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.
Responsibilities
- Acting as Data Entry Assistant (DEA): collecting information from reimbursement forms and entering them into the reimbursement tables as well as in the respective administrative tools
- Initiating administrative workflows for reimbursement of participants and experts
- Administrative support in organizing events, meetings and workshops: registration forms, attendance sheets, evaluations, etc.
- File and archive documents
- Perform ad hoc tasks assigned by the Head of ARCU
- Act as backup to administrative colleagues in the unit
- Keeping up-to-date reimbursement monitoring tables
- Monitoring the functional mailboxes, and responding to queries as necessary
- Support in administrative, financial, and contract management-related tasks
Minimum Qualifications
- Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year
- English – B2 Level
- Excellent use of MS Excel and MS Word
- Good knowledge of ICT tools or ability to learn fast
Minimum Experience
- Minimum 1 year of appropriate professional experience in an administrative function or equivalent
Remuneration
- The position falls in hierarchical Category III and the associated salary is €34,795.80 gross annually in twelve monthly installments
Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Thursday 18th of April 2024.
Please note that only successful candidates will be contacted.
MGR is an equal opportunities employer.
