Izola Bank

Office Administrator

  • Basis:  Full-Time
  • Closing Date:  23 Jun, 2024
  • Job Ref:  KMP-91200

Job Description

The Role 
As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming environment.

Key Responsibilities
As an Office Administrator, your daily activities will include:

  • Answering the intercom and providing a warm and professional welcome to clients and visitors.
  • Answering calls and transferring to other staff members as necessary.
  • Ensuring meeting rooms are set up and equipped for scheduled meetings.
  • Coordinating and providing refreshments for clients and guests.
  • Managing incoming and outgoing mail and distributing mail to the relevant recipients.
  • Monitoring the office supplies inventory and placing orders for replenishment as needed.
  • Liaising with external maintenance personnel for routine checks and repairs.
  • Ensuring a clean and well-maintained office environment.
  • Assist the HR team in coordinating office events.
  • Assisting the Office Manager with any ad hoc duties as needed.

Skills and Capabilities Required

  • A minimum of two years of previous experience in a similar position.
  • Excellent written and verbal communication skills in Maltese and English.
  • Be proactive in your approach and be able to work with minimum supervision.
  • Have strong problem-solving skills and a sound IT aptitude.
  • Able to handle confidential information with discretion.

This position requires the selected candidate to be available to work on-site Monday to Friday from 8 am to 5 pm.

This opportunity comes with an attractive remuneration, wellbeing incentives as well as offers prospects for personal development.

Our employees’ health and wellbeing are important to us. To support this, we offer private health insurance, as well as life and personal accident insurance. In addition, we offer an interest subsidy on home loans or a rental subsidy, a fitness allowance and free parking.

We recognise our employees’ potential and invest in their growth by providing training and development opportunities both internally and with external providers. Our employees can also benefit from remote working arrangements to help with better work / life balance and to help us create a greener environment saving on commuting and vehicle costs.

  • Location:  Valletta