Job Description
The Manager (Finance) will be reporting to the Director of the Asset Recovery Bureau or to any other person the Director may delegate for the purpose of assigning duties and responsibilities as applicable to the position from time to time.
The selected candidate is expected to maintain strict integrity and confidentiality of all aspects of work of the Asset Recovery Bureau; to provide efficient and professional services and to fully participate in the various duties that are undertaken by the Bureau.
Duties include but are not limited to:
- Monitoring the day-to-day office administration requirements, including filing and overseeing bank accounts, income and verification of payments due to third parties.
- Providing support and advice to the Director in overseeing the day-to-day financial and administrative management of the Asset Recovery Bureau in line with the Asset Recovery Bureau Regulations.
- Develop standards of procedures for the efficient implementation of the Asset Recovery Bureau’s administrative and financial objectives.
- Administering payroll and ensuring that effective changes in pay, status, or benefits are implemented while maintaining employee files and records in a sensitive and confidential manner.
- Maintaining the Bureau’s day-to-day accounting system.
- Handling of cash transactions including fees payable to the Bureau for services rendered by it; rents, interests and profits accruing from property, deposits and other property of the Bureau; any monies advanced to the Bureau by the Minister in accordance with the Appropriation Act any other money receivable or received by the Bureau.
- Assist the Director ARB in managing bank accounts (in particular Special Fund as laid down in the ARB regulations) and investing any of the Bureau’s liquid Assets.
- Assist in the acquisition, purchasing, leasing or disposal of any movable or immovable property required for the conduct of the Bureau’s business for any purpose ancillary or incidental to the performance of the Bureau’s functions.
- Assist in the preparation of the Annual Budget Estimates and Annual Accounts for onward certification by external or internal auditors.
- Overseeing the strategic and operational plans of the Bureau within the allocated budget while identifying efficiency gains leading to cost savings.
- Drawing up reports of a financial nature including revised budgetary reports, monthly financial management reports, accrual accounting submissions and other reports of a financial and administrative nature as required by the Bureau.
- Assisting in the annual budgetary process and presenting findings and recommendations based on a thorough analysis with a view to enhancing financial performance and administrative procedures.
- Ensure that records and statistics related to the Asset Recovery Bureau, are accurate and up to date, as required by the Director.
- Ensuring timely processing of financial records linked to projects partly financed through EU structural and other programme funds.
- Perform finance and procurement administration which includes the processing of invoices, payments and the issuing of purchase orders.
- Administering the ARB purchasing registry – both in soft and hard copy.
- Operating IT system and data entry, including the e-procurement portal (e-pps), used for the management of calls for tenders and reporting of public procurement.
- Preparing monthly status reports to enable the monitoring and enforcement of public procurement procedures.
- Preparing financial and administration reports and information as required.
- Carrying out procurement in line with the public procurement cycle, including the preparation of documents and contracts.
- Managing office supplies and consumables while holding records on acquisitions and consumption.
- Review administrative policies to ascertain whether results are consistent with established objectives and goals and whether the policies are being carried out as planned.
- Ensuring that inventories are closely monitored and updated as well as transfers of assets (including ICT) and write-offs.
- Assist in the yearly financial audit.
- Assist in the drafting of policy documents and SOPs.
- Participating in training and meetings including conferences related to Finance, Administration and Human Resources.
- Performing other duties as may be assigned from time to time by the Director ARB.
Qualification and experience required:
By closing time and date of this call for applications, applicants must be:
a) Citizens of Malta.
Or
b) Citizens of Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers.
Or
c) Citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers.
Or
d) Any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the law or the above-mentioned EU legislations and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c).
Or
e) Third-Country nationals who have been granted long-term residents status in Malta under regulation 4 of the ‘Status of Long-Term Residents (Third-Country Nationals) Regulations, 2006’ or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third-country nationals who have been granted a residence permit under the ‘Family Reunification Regulations, 2007’.
Or
f) In possession of a residence document issued in terms of the ‘Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations’.
The advice of the Citizenship and Expatriates department should be sought as necessary in the interpretation of the above provisions.
The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment license in so far as this is required by Immigration Act and subsidiary legislation. The Employment and Training Corporation should be consulted as necessary on this issue.
By the closing time and date of this call for applications, applicants must be able to communicate verbally and non-verbally in Maltese and English language.
And
In possession of:
(a) A first–degree qualification equivalent at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits) in Business Management or Business Administration or Economics or Banking and Finance or Accountancy or a recognized comparable professional qualification at MQF Level 6 in Accountancy and at least 1 (one) year relevant work experience.
Or
(b) A diploma equivalent at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits) in Business Management or Business Administration or Economics or Banking and Finance or Accountancy or a recognized comparable professional qualification at MQF Level 5 in Accountancy and at least 2 (two) years relevant work experience.
Or
(c) 2 (Two) Advanced level passes with a grade ‘E’ or better (one of which must be in Accounts) and 6 Ordinary level passes ‘C’ or better including Accounts and at least 4 (four) years of relevant work experience.
Possession of ACCA Financial Accounting module and / or previous experience on Sage would be considered as an asset.
The appointee must produce a recent Certificate of Conduct issued by the Criminal Records Office not earlier than one (1) month from the date of application.
Eligible applicants will be assessed by a Selection Board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
The Asset Recovery Bureau reserves the right to annul the result of the Selection Process of any successful candidate who at any time is found to have an unacceptable criminal record or has been dismissed from any Public Entity.
Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualification in question by the closing time and date of the call for applications.
Skills / Abilities:
- Ability to multi-task and to meet strict deadlines.
- Very good written and verbal communication skills.
- Ability to work within a team.
- Ability to work on own initiative.
- A high degree of self-confidence.
- Assertive qualities.
- A high-level of self-motivation and ability to set and meet goals.
- Ability to work well under pressure.
For further information regarding the vacancy, applicants may visit our website.
