Job Description
The Ideal Candidate
We are looking for a Payroll Officer to join our Finance team! As a Payroll Officer, the selected candidate will play a crucial role in managing the payroll function and keeping updated with relevant Maltese laws and regulations. Reporting to the Chief Finance Officer, the ideal candidate will have a high attention to detail and a good understanding of the full payroll process, including the submission of the yearly electronic lodgements.
Payroll Responsibilities
- Process and manage all aspects of payroll, including overtime, processing new hires and terminations.
- Liaise with new employees for payroll-related details such as previous employment FS3s, tax and social security numbers, bank details, etc.
- Manage and maintain accurate payroll records such as updating any changes, such as position title changes, compensation, special leave entitlements, etc.
- Resolve payroll discrepancies and address payroll-related queries from employees.
- Prepare, and submit required reports to government bodies and issue payments for FS5s and FS7.
- Submissions of FS4s.
- Issue payslips and FS3s to employees.
- Upload bank files and settle salary payments and maternity fund applications.
- Keep up to date with changes in payroll regulations and labour laws.
- Assist in audits related to payroll.
Additional Admin Tasks
- Liaising with expats when they first come to Malta in obtaining a social security and tax number.
- Responsible for issuing and keeping track of third-country national employment licenses.
- Responsible for keeping Jobsplus updated with Engagement and Termination forms, informing also of any changes that take place throughout the employees’ lifecycle.
- Guide employees on how to apply for government allowances for special leave entitlements/ maternity leave.
- Issue and distribute leave reports, as requested.
- Responsible for monthly updates to our health insurance companies and other institutions.
- Responsible for approving allowances via Continia (our expense management system) and monitoring the company credit cards.
- Collaborate closely with both Finance and HR teams.
- Monitoring of referrals from the refer-a-friend scheme.
- Assist in answering employee queries.
Qualifications Required
- An A’ level in Accounting or a Payroll and / or finance-related certification.
- Intermediate to advanced level experience in Excel.
- Knowledge of local labour laws and regulations.
Experience and Skills Required
- Proven experience in payroll processing, ideally Shireburn Indigo payroll software.
- Prior experience in payroll management within a large organisation and handling additional administration and experience with work permit applications would be considered an asset.
- Strong attention to detail and accuracy in data entry.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Willing to take initiative and work independently when needed.
- Ready to work in a dynamic environment.
Start Date
As soon as we find a match!
