Job Description
MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire a Project Officer / Operational Data Analysis – interim support for the European Union Agency for Asylum to be based in Malta, HQ.
The position
The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.
Responsibilities
The Project Officer / Operational Data Analysis – interim support will work under the supervision of the Team Leader of the Project Management Cluster – Team 1, in performing some or all of the following tasks:
- Work as a member of the Project Management Cluster – Team 1, based in Malta.
- Under the guidance of the Team Leader of the Project Management Cluster – Team 1 and in close cooperation with the Information Management Coordinator, coordinate the conceptualization, setting-up and management of an Information Management system and tools, including dashboards, factsheets and infographics.
- Under the guidance of the Team Leader of the Project Management Cluster – Team 1 and in close cooperation with the Information Management Coordinator, coordinate the conceptualisation and development of data collection tools and guides, as well as the collection, processing, consolidation, and validation of data from various sources.
- Coordinate and manage data collection workflows, ensuring harmonisation across operations.
- Organise and coordinate regular and ad-hoc project status reports, including by collecting, analysing, and summarising information and trends.
- Act as focal point in the liaison with information providers to ensure data quality with a particular emphasis on accuracy, timeliness, consistency and comparability of the data.
- Data management and manipulation including efficient storage of data and automation of statistical processes.
- Oversee data collection, reporting and monitoring activities to ensure accurate and timely monitoring of progression, including the development and update of relevant state-of-the-art tools.
- Cooperate with internal and external stakeholders of the authority to establish an effective information exchange.
- Coordinate the provision of regular analytical and statistical reports of provided services and challenges.
- Handle requests for data provision and analysis from internal and external stakeholders, as requested.
- Contribute to the design, development and conduct of surveys, including through the use of EUAA and EU programmes and tools, and drafts statistical analysis.
- Support the smooth implementation of the reporting and monitoring cycles of the operations supported by the Project Management Cluster – Team 1, including through the development of quantitative information.
- Participate in information-sharing, coaching, and training of EUAA personnel.
- Contribute to the overall conceptualisation and implementation of project management functions as assigned to the Project Management Clusters, including by establishing and maintaining strong collaboration networks with the team members of the Project Management Clusters, and by conceptualising and drafting internal workflows and procedures according to respective functions and tasks.
- Participate in internal and external meetings as requested.
- Draft documents, templates, minutes, and reports.
- Ensure availability to travel to the operations supported by the Project Management Clusters, in order to perform the tasks assigned to this profile.
- Perform any other tasks in the interest of the service, relevant to the specific profile.
Minimum requirements
- A completed university studies of at least three years attested by a diploma.
- Previous professional experience in similar tasks of at least 3 years.
- Thorough knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL).
- Excellent computer literacy, including MS Office Suite, use of internet and web-based applications, data collection and data management tools, project management tools, data visualization tools.
Advantageous
- Previous experience within an international and multicultural environment.
- Previous experience in the information and data management field in the area of migration and / or asylum.
- Good / thorough knowledge (level B2 – C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) in one or more of the following languages: Italian, Spanish, French, German or other European languages.
Required skills / competencies
- Ability to manage own workload and work without close supervision, including ability to act as focal point.
- Ability to work under pressure and meet deadlines on multiple tasks.
- Strong service-oriented attitude and flexibility.
- Accuracy and attention to detail.
- Excellent planning and problem.
- Excellent intercultural/interdisciplinary communication skills.
- Ability to work as a member of team.
Remuneration
The position falls in hierarchical Category IV and the associated salary is €44,543.88 gross annually in twelve monthly installments.
Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Sunday 21st of April 2024.
Please note that only successful candidates will be contacted.
MGR is an equal opportunities employer.
