Job Description
JobsPlus Permit No. 901/2023.
The Manager (Procurement) is accountable to the Director (Support Services) within the Court Services Agency and is responsible to manage all procurement processes in line with Public Procurement and Financial Regulations.
The main duties of the Manager (Procurement) at the Court Services Agency include:
- Provides research and gathers input for the procurement planning process in line with the organisational objective and related policies;
- Keeps abreast of developments and provides procurement decisions and clear advice and solutions in line with: National and EU level legislation, public procurement policy requirements, rules, guidelines, circulars and other procurement related material;
- Operates proficiently the electronic Public Procurement System and other electronic tools available for the implementation of procurement procedures thus ensuring a higher level of transparency in the procurement process;
- Acts autonomously in identifying needs for, and the management of standard procurement procedures, together with gathering relevant information from multiple sources in a structured manner;
- Conducts, analyses, interprets and reviews market research in line with the principles of transparency, non-discrimination and equal treatment, as well as ethical, privacy, confidentiality and integrity standards in market consultations and engagements with suppliers;
- Supports the implementation of all phases of the procurement lifecycle, understanding how each interacts with the others;
- Supports the implementation of sustainable procurement approaches for achieving the organisation’s sustainability objectives (Green Public Procurement (GPP);
- Socially-Responsible Public Procurement (SRPP), genuine competition (equity more than equality) and SME participation;
- Gathers the information necessary to make data-driven, risk-based, procurement strategy decisions and recommendations. Communicate in an effective and concise manner with a range of stakeholders by tailoring the message accordingly;
- Vets / drafts and / or publish procurement documentation in line with relevant EU and national regulations, policies, rules, conditions, guidelines and templates;
- Participates actively in the tender assessment, evaluation and post-award process including, but not limited to the vetting / preparation of tender documentation, and the drafting of contract agreements and addenda;
- Participates actively in the contract delivery and modification functions in line with project time, cost, quality, scope, benefits and risk variables;
- Undertakes any other tasks, which may be delegated to him / her, as may be required.
Any other duties according to the exigencies of the Agency, as directed by the Director (Support Services) and / or the Chief Executive Officer.
The Manager (Procurement) may be required to work outside normal office hours.
Salary and Contract Information
The salary for the post of Manager in Grade 3 (at 2024 rates) is €26,028 per annum, rising by annual increments of €584 up to a maximum of €31,284. The post of Manager in Grade 3 attracts an Annual Performance Bonus of up to a maximum of 10% of the basic salary, subject to satisfactory performance.
Contract Type: Indefinite.
Probationary period: 1 Year.
Qualifications and / or Experience Required
By the closing time and date of the call for applications, applicants must be:
- Citizens of Malta; Or
- Citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; Or
- Citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; Or
- Any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (1), (2) or (3); Or
- Third-country nationals who have been granted long-term resident status in Malta under regulation 4 of the ‘Status of Long-Term Residents (Third Country Nationals) Regulations, 2006’ or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third-country nationals who have been granted a residence permit under the ‘Family Reunification Regulations, 2007’; Or
- In possession of a residence document issued in terms of the ‘Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the Northern Ireland from the European Union and the European Atomic Energy Community Regulations’.
The advice of the Citizenship Unit within the Community Malta Agency and the Expatriates Unit within Identità should be sought as necessary in the interpretation of the above provisions.
The appointment of candidates referred to at (2), (3), (4) and (5) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.
And
a) Able to communicate in the Maltese and English languages;
And
b) i) In possession of a recognised Bachelor’s degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent*) in Procurement, or Finance, or Business plus one (1) year of experience in areas relevant to the post; or
ii) In possession of a recognised diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent*) in Procurement, or Finance, or Business, plus five (5) years experience in areas relevant to the post; or
iii) In possession of three (3) subjects at Advanced Level plus five (5) years experience in areas relevant to the post; or
iv) In possession of two (2) subjects at Advanced level and three (3) subjects at Intermediate Matriculation Level plus five (5) years experience in areas relevant to the post; or
v) In possession of fifteen (15) years of relevant work experience, eight (8) of which must be related to the duties of this post.
And
c) Of conduct which is appropriate to the post applied for and must produce a Certificate of Conduct issued by the Criminal Records Office or other competent authority not earlier than one (1) month from the date of application.
Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 90 ECTS/ECVET credits or equivalent.
