Accounts / Office Administrator

  • Basis:  Part Time
  • Closing Date:  12 Aug, 2018
  • Job Ref:  KMP-35083

Job Description

Genbex – a startup business consultancy firm is seeking to recruit an Accounts / Office Administrator on a part-time basis. The position calls for a courteous, polite, and systematic individual, able to work under minimal supervision. The selected candidate is expected to support accounting and office operations. S / he must have a positive attitude, excellent communication and be self-motivated.

Duties & Responsibilities:

  • Provide administrative support to the directors through:
    • Coordination of meetings and appointments,
    • Support in compilation of executive reports;
    • Minute taking;
    • Ensuring follow up of meetings;
    • Organisation of travel, etc.
  • Finance support, including:
    • Preparing monthly reconciliation;
    • Preparation of daily bookkeeping, incl. generating, posting and sending invoices;
    • Payroll processing and queries;
    • Assisting with end-of-month routine;
    • Completing ad hoc projects and other financial activities as assigned.
  • Daily office operations, incl. but not limited to:
    • Answer, screen and transfer inbound phone calls;
    • General clerical duties including correspondence, filing, photocopying, etc;
    • Handle requests for information and data and prepare written responses to routine enquiries;
    • Prepare and modify documents including correspondence, reports, drafts, memos and emails;
    • maintain office supply inventories;
    • Coordinate maintenance of office equipment.

Education & Experience Required:

Applicants must:

  • Have a minimum of O’ level standard in accounts;
  • Be proficient in the use of Microsoft Office applications, Excel in particular;
  • Have working experience in an accounts / payroll department;
  • Be conversant with payroll processing;
  • Experience in the use of Shireburn Software will be considered an asset.

Other requirements:

  • Must have good written and verbal communication skills in English;
  • Must have good interpersonal skills;
  • Be able to work well within a team and under pressure in meeting defined deadlines;
  • High level of attention to detail.