Vaia Legal

Legal Administrator

  • Basis:  Full-Time
  • Closing Date:  26 Jun, 2022
  • Job Ref:  KMP-72544

Job Description

Vaia Legal, a boutique law firm specialising in aviation and yachting transactions is looking for a Legal Administrator to join its growing team. This is a unique opportunity to join a growing modern team and to develop one’s career further.

As the Legal Administrator with Vaia Legal, you will provide general administrative support in addition to providing a full range of office organisational support.

This role is intended for future growth and the successful candidate will be exposed to a number of processes and services offered in the aviation and maritime legal sectors.  The role is being offered both on a part-time or a full-time basis and the necessary training will be given.

Key Responsibilities of the Role:

  • Managing calendar appointments.
  • Scanning and filing of documents.
  • Ongoing maintenance of client databases and files.
  • Compliance monitoring.
  • Proofreading.
  • Drafting of standard form templates.
  • Assistance with the registration process of vessels and aircraft.
  • Maintaining client relationships.
  • Liaising with the Malta Business Registry, Transport Malta and other Malta Government agencies.
  • Ensuring compliance with set deadlines.
  • Generally fulfilling any KPI’s that the company may indicate from time to time.

Our Requirements:

  • Tertiary level of education or over 4 years experience as detailed below.
  • Highly proficient in Microsoft Excel and Microsoft programs.
  • Excellent organizational skills.
  • Work independently with little supervision and motivation to help grow the team and firm portfolio.
  • A can-do and will-do attitude.
  • Fluent in both spoken and written English.
  • Fluency in French or Italian will be considered an asset.
  • A valid driving license.
  • A minimum of two years of working experience in a corporate, legal, compliance or accountancy environment.

If you believe that you have the right skills, motivation and a can-do attitude, we would like to hear from you. The right candidate will be provided with full training for the role.