Executive Secretary

  • Basis:  Full-Time
  • Closing Date:  13 Jun, 2019
  • Job Ref:  KMP-44471

Job Description

We are recruiting for an Executive Secretary to join our team. Reporting to the General Manager, the person will serve as a point of reference and administrative support to the management team and his/her responsibilities will include:

  • Supporting the GM and the management team and assisting in the day-to-day office administration and coordination;
  • Handling travel plans/reservations, visas, accommodation, expense reports etc;
  • Handling incoming calls, emails and correspondence and assisting in the preparation of business correspondence as required;
  • Scheduling, coordinating meetings, preparing agendas and presentations and taking minutes; assisting in organising of corporate events and special projects;
  • Greeting visitors upon arrival and professionally handling incoming phone calls;
  • Responsible for HR administration, including preparing documentation for employment and onboarding, ensuring upkeep of policies and procedures, and maintaining accurate record keeping and reporting (conditions of employment, work permits, vacation leave, sick leave, time sheets, HR files, correspondence etc);
  • Handling general office administration and other relevant tasks as assigned.

Requirements
The person would have experience in a similar role, and be of mature disposition to be able to professionally handle business requirements in supporting, liaising and coordinating members of the management team. He/she will be required to have excellent command of the English language (written and spoken) and be proficient in the use of MS Office applications (Word, Excel, Outlook, Powerpoint)