Job Description
Join Thomas Smith and Co., as an Accounts Officer and play a pivotal role in supporting our daily operations.
Job Summary
The Accounts and Administration Officer is responsible for ensuring the posting of accurate financial documentation and support administrative functions to maintain efficient workflow.
Responsibilities:
- Post all manual transactions, including invoices, credit notes, cash returns, cheques, receipts and suppliers’ invoices in the Accounts systems (Experience and Shireburn Financial Manager (SFM).
- Collect daily cash from various insurance cash points, prepare bank deposits and bank funds within 48 hours. Liaise with banks about payments, standing orders and internet banking. Prepare inter-account transfers as needed.
- Reconcile all insurance bank accounts monthly and assist the Finance Manager with discrepancy investigations.
- Reconcile with the ADT System and ensure it is appropriately funded at all times.
- Issue receipts, post payments in Accounts systems, allocate payments, chase debtors, send monthly statements and report aged debts weekly.
- Post suppliers’ invoices in SFM/Experience, reconcile accounts and issue payments according to credit terms.
- Post staff and relative discounts accurately.
- Verify payment requests from the Underwriting Manager and send to the Insurance Account Department Manager for preparation and authorization by the Thomas Smith Insurance Agency Managing Director.
- Perform ad hoc duties as assigned by the Finance Manager or superiors.
Qualifications and skills:
- Proficiency in English and Maltese (reading, speaking and writing).
- Strong organisational skills with the ability to handle multiple tasks efficiently.
- Computer literacy and familiarity with MS Office software and equipment.
Benefits:
- Competitive salary.
- Permanent, full-time position.
- Opportunities for professional growth and development.
- Health insurance.
How to Apply: If you are a motivated individual looking for an exciting new opportunity in a supportive working environment, we encourage you to send your CV via the apply button below.
