STC Higher Education

Administrative Assistant

  • Basis:  Full-Time
  • Closing Date:  15 Apr, 2023
  • Job Ref:  KMP-80483

Job Description

We are looking to recruit an Administrative Assistant to the Head of Institution to join our growing team on a full-time basis. This is a dynamic role that requires an energetic individual who is motivated to work within the education sector.

The selected applicant needs to be detailed-oriented and have the ability to work well in a team and with all levels of management.

Key Responsibilities:

  • Data inputting, scanning, photocopying, and the day-to-day operational duties of an office which is service oriented whose function is to ensure the appropriate support both to management, student and parents at all times.
  • Preparation and co-ordination of all the necessary documentation as requested by the line Manager.
  • Answering incoming calls, taking messages, and redirecting calls as required.
  • Assist in receiving payments and preparing receipts.
  • Communicate with internal and external stakeholders (school, staff, parents, students, and other people), provide information and advice in line with School programmes.
  • Scheduling and attending meetings when requested by the line Manager.
  • Taking minutes of Management meetings.
  • Assisting in preparation of lecturer’s payroll.
  • Supporting international staff with necessary paperwork / calls related to work permits.
  • Assisting the Line Manager with Erasmus programme.
  • Other responsibilities assigned by the line Manager.

Qualifications and Experience:

  • A degree in Business Administration or a related field.
  • Proficiency in Microsoft Excel, Word and Power Point.
  • Proven experience of working within an office environment preference within the educational sector.

Key Skills:

  • Highly organised.
  • Fluent in both written and spoken English.
  • Demonstrate attention to detail.
  • High sense of customer service.
  • Excellent communication skills.
  • Excellent IT skills.
  • Have the ability to work on one’s own initiative and work well within a team.

Reports To:

  • Line Manager / Head of Institution.