Accounts Executive

  • Basis:  Full/Part-Time
  • Closing Date:  01 Feb, 2019
  • Job Ref:  KMP-40495

Job Description

Spinola Park is a new mixed use development in St Julians, composed of offices, Carob Tree Food Court, Park Towers Supermarket, Open Tinkers, Papier and Manouche.

Duties:

  • Provides support and liaise with employees to handle administrative requests and queries from management
  • Assists in daily office needs
  • Plans meetings and takes detailed minutes
  • Performs basic bookkeeping and recording of accounting data
  • Assists in the preparation of regularly scheduled reports using Microsoft office tools
  • Sorts and distributes incoming mail related to the group of companies
  • Liaises with suppliers
  • Submits and reconciles expense reports
  • Handles information from the iKentoo point of sale system related to sales by the concessionaires of the Carob Tree Food Court
  • Receives incoming purchase invoices and attaches supporting documentation to facilitate the payment process
  • Maintains a petty cash till and records all petty cash expenses, and reconciles the balance to the actual cash-in-hand on a regular basis
  • Assists with human resources documentation and maintenance of personal files
  • Records leave, sick leave and overtime requests
  • Ensures management approval of leave and overtime
  • Handles information from the time and attendance payroll system, including overtime, lateness and shift allowances
  • Reconciles the leave and overtime requests to the reports from the time and attendance system