Salvo Grima Group

Administrative Assistant / Receptionist

  • Basis:  Full-Time
  • Closing Date:  04 Sep, 2022
  • Job Ref:  KMP-74610

Job Description

Salvo Grima Group is a dynamic group of companies specialising in international distribution, wholesale, ship supply and retail in Europe and Africa.

It was first established in 1860 and now employs over 140 people with operations in seven countries.

We are looking for a full-time Administrative Assistant / Receptionist to join our Group Management team based in Marsa, Malta.

The ideal candidate would be:

  • Computer-literate, showing competency in Microsoft applications such as Word Excel and Outlook;
  • Fluent in English, written and spoken;
  • Smart, reliable, punctual, and highly organised;
  • Able to listen carefully and communicate effectively;
  • Diplomatic, polite, and able to solve problems and negotiate;
  • Able to multitask and prioritize tasks when necessary;
  • Able to work individually, as well as part of a team;
  • Previous experience in customer service would be considered an asset;
  • Spoken Maltese would be an asset.

Duties include:

  • Welcoming and greeting visitors, both in person and on the phone;
  • Accompanying visitors to the correct office and / or person(s);
  • Answering phone calls and forwarding them to the appropriate department and / or person(s) when necessary;
  • Approaching queries and complaints in a professional and calm manner;
  • Providing basic and accurate information, and retrieving it when requested;
  • Carrying out administration work, including printing, scanning, handling mail and obtaining signatures;
  • Supporting in the administration of departments and offices as necessary;
  • Assisting with the coordination and scheduling of meetings, board meetings, staff conferences and interviews together with the HR team and / or Executive Secretary;
  • Ordering office supplies and keeping inventory stock updated;
  • Liaising with other offices’ administrative and housekeeping staff to ensure that the reception area is safe and clean at all times.