Saint James Hospital

Human Resources Manager

  • Basis:  Full-Time
  • Closing Date:  09 Dec, 2022
  • Job Ref:  KMP-77412

Job Description

The Human Resources Manager is responsible for leading the routine functions of the Human Resources (HR) department, including recruitment, selecting, and onboarding new employees.

Key roles and responsibilities:

  • Leading the Human Resources department; being responsible for department structure and task management.
  • Working closely with Senior Management to develop the HR strategy of the company, including recruitment and retention strategies.
  • Updating and implementing company policies and procedures in relation to HR.
  • Overseeing payroll, payroll and organisation structure, and applications for work permits.
  • Guiding the HR Assistant regarding job offers and issuing of contracts and onboarding documentation.
  • Assisting employees where and as required; offering the necessary support and follow-through.
  • Assisting and supporting Heads of Department (HODs) and Managers, as required.
  • Calculating Full-Time Equivalents (FTEs) for different departments.
  • Following up on company vacancies and being knowledgeable about the progress of such.
  • Identifying employee skill gaps and implementing training programmes in liaison with the respective HODs.
  • Overseeing mandatory and elective training, in conjunction with the training specialist.
  • Overseeing the company’s training plans and records of such.
  • Following up on disciplinary processes and implementing disciplinary actions, where needed.
  • Ensuring employee records are kept up to date and in an orderly and organised fashion.
  • Ensuring job descriptions are up to date.
  • Ensuring that all HR documentation and policies and processes are in line with Maltese employment law and in accordance with company policies.
  • Maintaining HR systems and processes.
  • Conducting salary reviews and updating salary scales, as required.
  • Assisting the Marketing department in organising team building and employee entertainment activities.
  • Implementing and following up on performance reviews and employee satisfaction surveys.
  • Working out payroll budgets on a yearly basis.
  • Maintaining and populating and monitoring payroll and other HR reports, as requested.
  • Providing support and guidance to the department employees.
  • Developing a relationship with employees within the company and across the company’s branches.
  • Tackling any other employee-related matters, where necessary.

Skills and qualifications required:

  • Degree in Human Resources Management or equivalent.
  • A minimum of five (5) years of experience within a Human Resources department is required.
  • Thorough knowledge of Maltese employment law is required.
  • Experience working with the HR department of a large company will be considered an asset.
  • Experience working with HR software will be considered an asset.
  • Excellent communication and interpersonal skills at all levels of the organisation.
  • Demonstrable leadership skills.
  • Ability to mentor, develop and motivate staff.
  • A focused and self-motivated approach to work.
  • Ability to draw up reports and deliver them regularly, in a timely manner; ability to analyse reports in depth.
  • Ability to prioritise.
  • Is organised and has effective time management skills
  • Has an exceptional eye for detail.
  • Is professional at all times.
  • Is able to work under pressure.
  • Is proficient in the use of Microsoft Office Tools.
  • Possesses excellent written and spoken English.