Refalo Advocates

Receptionist / Secretary

  • Basis:  Full-Time
  • Closing Date:  13 Nov, 2021
  • Job Ref:  KMP-64988

Job Description

Refalo Advocates is a top-tier Law Firm that houses over 20 specialist lawyers and other professionals. The Firm holds a high reputation locally and abroad and is committed to delivering excellent service.

Refalo Advocates is currently seeking to grow its team by recruiting a Receptionist / Secretary to complement its administrative team. The Firm is looking for a friendly and diligent person who holds excellent communication skills.

Responsibilities

  • Answering and redirecting telephone calls;
  • Assisting with general inquiries and providing customer care;
  • Coordinating with messengers, couriers, suppliers, clients and staff;
  • Booking and coordinating client appointments, boardroom bookings, diary management, preparing meeting rooms, greeting clients,
  • Filing, scanning, photocopying, archiving;
  • Assisting and collaborating in office projects and team building events when required.

Skills and Experience

  • Previous front desk / secretarial / PA experience – ideally from a legal environment but other professional services can also be considered;
  • Have an excellent eye for detail and produce quality and accurate work;
  • Be client focused and have a collaborative approach;
  • Able to multitask and is highly organised;
  • Holds themselves in a smart, corporate and sophisticated manner;
  • Fluent in both written and spoken Maltese and English. Knowledge of spoken Italian would be considered advantageous;
  • Proficient in the use of Microsoft Office.