HR Clerk

  • Basis:  Full-Time
  • Closing Date:  03 Mar, 2020
  • Job Ref:  KMP-52230

Job Description

Vacancies have arisen for the post of Admin 1 Clerk in the Human Resources department, working on a day basis, to lead the administration of the employee relations and training areas of the HR function.

The main tasks, amongst others, include:

  • Distributes incoming mail, including recording if applicable
  • Complies to GDPR at all times, especially with correspondence to employees
  • Creates and maintains employee personal files and associated filing (hardcopy and electronic)
  • Maintaining HR department filing and keeping it up to date
  • Ensures the retention period of documentation containing personal data is adhered to
  • Prepares employee reference letters, as guided by manager of employee and executives
  • Prepares the quarterly performance measurement system results sheets and memos
  • Handles basic employee queries and directs to colleagues, as necessary
  • Prepares and sets punch cards for employees
  • Orders stationery for the HR department
  • Preparing and updating organisational charts
  • Produces reports and statistical data on a monthly basis
  • Organises meetings requested by executives and CPO or employees
  • Conducts any other administrative duties to support the HR department
  • Liaises with the company doctor in relation to any injury reports, yearly vaccinations
  • Liaises with company doctor and managers on associated queries
  • Supports and covers for other administration colleagues when required
  • Keeps notice boards up-to-date

The ideal candidate should:

  • An O’ level standard of education
  • Good organisational and administrative skills
  • Good communication skills
  • Proficiency in the use of MS Office applications, preferably possessing an ECDL certificate
  • Good command of the English language
  • Experience in an administrative role
  • Familiar with employment legislation
  • Familiar with the collective agreement clauses