Administration Assistant

  • Basis:  Full-Time
  • Closing Date:  25 Apr, 2020
  • Job Ref:  KMP-53348

Job Description

The Administration Assistant needs to be efficient, with a good disposition. He/she must be fluent in both English and Maltese and preferably have a driving license.

Responsibilities and primary tasks
The main responsibility of the Administration Assistant is support the Office Manager in the day-to-day running of the office and HR matters.


  • Greeting visitors, answering telephone calls.
  • Keeping an office and corporate apartment cleaning schedule.
  • Keeping the corporate apartment calendar up to date with new arrivals and departures.
  • Helping in the organisation of travel arrangements and accommodation for Sales team travelling abroad on business.
  • Helping with the organizing of staff events, including end of month staff lunch, summer event and new year celebration event.
  • Keeping the filing system up to date and ensure all documents are filed properly for easy access and retrievability.
  • Preparing the weekly food and cleaning materials shopping list.
  • Keeping a stationery inventory and making sure we have a supply of basic items.
  • Assisting the Sales department in organising corporate events.
  • Maintain a good working relationship with landlord and other contractors.
  • Check daily mail and organise mail to be sent out via TNT.
  • Maintain and keep updated the status table of pending issues.
  • Maintain employee HR filing records up to date.
  • General assistance to HR department Moscow.
  • Office and HR inductions to new employees.

This position is based in Malta.

We offer:

  • Medical health insurance.
  • Competitive salary.
  • Flexible work schedule.
  • Friendly team of experienced professionals.
  • Convenient parking.
  • Dental plan.
  • Sport activities benefits.