HR & Office Administrator

  • Basis:  Full-Time
  • Closing Date:  08 Sep, 2019
  • Job Ref:  KMP-47198

Job Description

The HR & Office Administrator will report to the EA/HR and Office Manager and will be part of the administration team, which is responsible for the bank’s HR and Office Administration.

Areas of responsibility:
Assisting with:

HR Administration

  • Assisting with recruitment of vacant positions to include:- advertising posts, arranging interviews, conducting initial phone screens to shortlist candidates;
  • Follow up with candidates throughout the hiring process;
  • Maintain all employee engagement and termination processes;
  • Drafting and issuing of employment contracts and end of probation letters
  • Supporting the on-boarding of new employees and assisting all employees with HR related issues;
  • Maintaining employee related databases, organisation of HR documents / files and compiling monthly HR reports;
  • Tracking vacation leave and sickness absence of Novum Bank personnel;
  • Administer and assist in matters relating to health, hygiene and fire safety as required;
  • Ensure that confidentiality is maintained at all times;
  • Assist with any necessary preparation for in house and external training programmes;
  • Perform general HR assistance as advised by the HR/OM.

General Office Administration

  • Phone answering / first point of contact for guests and deliveries;
  • Ensuring a smooth running of the office;
  • Dealing with incoming and outgoing post;
  • Providing administrative support to the company Directors;
  • Liaising with clients, suppliers and other staff;
  • Assisting with the organisation and filing of paperwork, documents and computer-based information;
  • Assisting with the travel and accommodation for management and staff;
  • Booking rooms and providing conference facilities and services for guests, internal and external meetings and company events;
  • Coordinating office maintenance work and cleaning;
  • Ordering and maintaining stationery and other office supplies;
  • Assisting management and staff in day-to-day general administration, to include but not limited to, post, scanning and copying materials;
  • Petty Cash administration in coordination with the Finance department;
  • Other duties in line with the role as specified by the line manager.

Required Knowledge, Skills and Experience

  • Minimum 3 years work experience in an office environment;
  • Smart, mature and professional disposition;
  • Capable to work on own initiative;
  • Flexible and adaptable, willing to adopt greater responsibilities as needs require;
  • Comfortable with working in a fast-changing environment;
  • Excellent analytical, organisation and communication skills;
  • Using a variety of office software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
  • Fluency in written and spoken English.

The following are considered an asset:

  • Previous experience / knowledge of HR and or Payroll;
  • Command of Spanish, German, Danish or French languages.

Higher Education.