Medilink International

HR and Operations Coordinator

  • Basis:  Full-Time
  • Closing Date:  16 Apr, 2021
  • Job Ref:  KMP-58883

Job Description

Main Responsibilities:

  • Organising the mobilisation of staff members; such as visas, flights, accommodation and insurance.
  • Liaising with clients regarding the mobilisation dates of staff members.
  • Scheduling and chairing operational meetings with the operations team.
  • Ensure the provision of uniforms, lanyards, and PPE is handled accordingly and as may be needed to all company members of staff.
  • Reviewing, acknowledging and recording applications received on a daily basis.
  • Assist in delivering inductions for all staff members.
  • Maintain and ensure that all HR records especially those related to medical personnel are kept up to date and properly recorded.
  • Responsible for maintaining an updated roster for all projects and sites.
  • Approve timesheets received from all sites and ensure they are received by the accounts department in a timely manner.
  • Check, identify and resolve discrepancies in timesheets and payroll records.
  • Provide administrative support to the team as may be needed on a daily basis.
  • Perform other duties as may be required from time to time for the proper operation of the business within the limit of the person’s capabilities.


  • Have excellent communication skills in English.
  • Have effective negotiation skills.
  • Excellent organisational, time management and strong attention to detail skills.
  • Have the ability to build productive relationships with various stakeholders including the company`s staff members.
  • Be able to work in a team and on own initiative.
  • Has the ability to draft letters or any other documents (especially for visa purposes).
  • Must have the ability to multi-task and adapt to shifting priorities.
  • Must be flexible and willing to work out of office hours every now and then according to the company needs.