Job Description
The Admin Executive will play a crucial role in ensuring the smooth operation of our research company. This position requires a detail-oriented and proactive individual who can manage a variety of administrative tasks, support senior staff, and contribute to the overall efficiency of the organisation. The Administrative Executive will be responsible for handling day-to-day office activities, coordinating meetings and events, managing documentation, and supporting with research projects as needed.
Key Responsibilities
- Office Management:
- Oversee the daily operations of the office, including maintaining supplies, managing office equipment, and ensuring a clean and organised workspace.
- Serve as the primary point of contact for internal and external communications, including managing phone calls, emails, and mail distribution.
- Administrative Support:
- Provide administrative support to senior management and research teams, including scheduling meetings, and setting up focus groups.
- Assist in the preparation and formatting of proposals, quotations, and other documents.
- Documentation and Record Keeping:
- Maintain accurate records and files, both physical and digital, ensuring that all documents are properly organised and accessible.
- Handle confidential information with discretion and ensure compliance with company policies.
- Event Coordination:
- Organise and coordinate internal and external meetings, and focus groups, including logistics, and participant communication.
- Research Assistance:
- Support research teams with administrative tasks related to data collection.
- Help coordinate research projects, including managing timelines and tracking progress.
Qualifications
- Proficiency in spoken and written Maltese and English.
- Proven experience in an administrative or executive support role, preferably within a research or academic environment.
- Excellent organisational and multitasking abilities, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Strong communication skills, both written and verbal, with a professional demeanour.
- Ability to work independently and as part of a team in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
Working Conditions
- Full-time position (reduced hours would be considered), typically within standard office hours.
- Office-based role with the possibility of remote working.
How to Apply
Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position via the apply button below.
