Malta Marriott Hotel & SPA

HR Administrator

  • Basis:  Full-Time
  • Closing Date:  13 Oct, 2023
  • Job Ref:  KMP-85132

Job Description

An outstanding opportunity has arisen for an HR Administrator to join the Human Resources Department of the Malta Marriott Hotel & Spa, part of Marriott International and one of Malta’s leading 5-Star hotels.

Main Responsibilities:

  • Assist management in the recruitment process by acquiring briefs for recruitment adverts, filtering CVs, conducting preliminary interviews and coordinating recruitment drives to ensure vacancies are filled promptly;
  • Oversee engagement of new associates, by drafting contracts and other HR related documentation;
  • Oversee induction and termination process of associates;
  • Maintain good relations with Jobsplus, the DIER and other relevant stakeholders
  • Maintain associates information by entering and updating employment and status-change data;
  • Maintain associates confidence and protect operations by keeping an updated employee file system, ensuring all records are filed and stored in a confidential manner;
  • Maintain all information needed with regards to associate’s work permits including making sure that all work permits are valid during the period of employment;
  • Act as the main point of contact for the entire internship process at the hotel including contact with the educational institutions, students as well as supporting organizations;
  • Maintain all records of any licensing required by associates up to date and inform associates and management accordingly when licenses are about to expire;
  • Make sure that all means of communication with associates are kept updated including any social media venues, emails as well as the associates notice board
  • Submit associates data reports by assembling, preparing, and analyzing data;
  • Acting as Marriot Learning Coordinator and keep records of any training organized;
  • Support with the organization of associate events;
  • Assist in HR projects in liaison with the HR Manager.


  • Experience for at least one year in human resources administration preferred;
  • Have Maltese employment Law knowledge;
  • Be able to work under pressure with minimum supervision;
  • Associates needs are anticipated and ready to help/solve their problems;
  • Requires good communication skills, both verbal and written;
  • Ability to handle multiple tasks simultaneously;
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited information exists;
  • Must have exceptional organizational skills;
  • Able to work in a team.