Malta Further and Higher Education Authority

Executive (Purchasing & Administration)

  • Basis:  Full-Time
  • Closing Date:  25 Oct, 2021
  • Job Ref:  KMP-65185

Job Description

The Malta Further and Higher Education Authority (MFHEA) would like to notify the general public that a vacancy for an Executive (Purchasing and Administration) has arisen.

Main Responsibilities:

  • Ensure competent quality executive of all regular purchasing duties and administration works in line with Public Procurement Regulations
  • Maintain complete updated purchasing contracts and pricing in the system
  • Prepare reports and summarise data
  • Execution and monitoring of all contracts under the guidance of the Senior Manager Finance and Administration
  • Get quotations for the purpose of tenders
  • Coordinate with suppliers to ensure on-time delivery
  • Responsible for the preparation and process of purchase orders and documents
  • Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to sites on time
  • Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
  • Purchase and issue orders in accordance with specification
  • Monitor and co-ordinate deliveries of items between suppliers
  • Maintain financial files and records
  • Any other related duties within the Corporate Unit

A minimum of an MQF Level 4 qualification is required.

Permit Number 721/2021.