Administration Assistant

  • Basis:  Full-Time (Reduced)/PT
  • Closing Date:  08 Dec, 2023
  • Job Ref:  KMP-86482

Job Description

Liyfe is looking for a smart, highly motivated, and alert person to perform numerous general office and secretarial duties. The person will also act as a Personal Assistant to the Managing Director.

Liyfe is a healthcare company based in Malta, engaged in the export of Liyfe-branded healthcare products, including food supplements and medical devices.

Typical responsibilities of the job include

  • Answering calls, drafting emails / letters, taking messages, handling correspondence, filing, and managing calendars as well as helping with daily time management
  • Maintaining diaries and scheduling appointments daily operations and admin duties to run an office
  • Implementing new procedures and administrative systems
  • Liaising with relevant governmental and non-governmental organizations and clients
  • Logging and processing bills and invoices
  • Acting as a receptionist and / or meeting and greeting clients
  • Updating website/s by liaising with Web Designer and Content Writer
  • Planning and managing travel arrangements
  • Coordination and ordering of office supplies
  • Coordinate events and engagements for VIP visits
  • Serve as a primary point of contact for internal and external matters arising and pertaining to the Director
  • Run errands


  • Education: Minimum of O’ level standard in English and Maltese; Marketing skills in digital media will be considered an asset
  • Experience: Minimum of 2 years of previous experience as a PA / Secretary
  • IT literacy and a good working knowledge of MS Office products (Word / Excel / Outlook)
  • Extremely detail-oriented and with perfect follow-up skills
  • Ability to organize tasks, research and keep records
  • Highly dependable and trustworthy: maintain confidentiality by having access to extremely sensitive documents
  • Can work efficiently under stress and deadlines

Part-time and full-time reduced-hours candidates are considered.

A remuneration package, commensurate with qualifications, experience and personal attributes will be offered to the right applicant.