Keepmeposted

Personal Assistant / Secretary

  • Basis:  Full/Part-Time
  • Closing Date:  11 Mar, 2019
  • Job Ref:  KMP-41622

Job Description

An established and reputable lawyer is looking for a smart, highly-motivated and alert person to perform numerous general office and secretarial duties

The person will also act as a personal assistant.

Both full-time and part-time applicants will be considered.

Typical responsibilities of the job include:

  • Answering calls, taking messages and handling correspondence
  • Maintaining diaries and arranging appointments
  • Typing, preparing and collating reports
  • Filing
  • Organising and servicing meetings (producing agendas and taking minutes)
  • Prioritising workloads
  • Implementing new procedures and administrative systems
  • Liaising with relevant organisations and clients
  • Logging or processing bills, expenses and invoices
  • Acting as a receptionist and/or meeting and greeting clients
  • Assisting the legal team with administrative duties

Requirements

  • Education: Minimum of A level standard English and Maltese
  • Experience: minimum of 8 – 10 years of previous experience as a PA/ Secretary
  • Proficient in Microsoft Word / Excel and PC filing
  • Extremely detail-oriented and with perfect follow-up skills
  • Must have a high speed of writing for taking notes
  • Ability to organise tasks, research and keeping records.
  • Highly dependable and trustworthy: maintain confidentiality having access to extremely sensitive documents.
  • Book keeping will be considered an asset
  • Any previous experience in a law firm, any legal admin background and assisting in drafting contracts will be considered an asset