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Office Administrator

  • Basis:  Full-Time
  • Closing Date:  30 Jul, 2020
  • Job Ref:  KMP-54189

Job Description

Our client within the Customer Service sector, is currently looking for an Office Administrator to join their growing team. Are you a hard-working individual looking for an opportunity to advance your career? If you have a positive attitude and you can thrive in a fast-paced environment, we have the perfect job for you! We are looking for an ambitious Office Administrator who is willing to help the company operate day to day so employees can perform to their highest ability. If you have what it takes to join us, we would love to hear from you!

Job Details:

  • Prepare paperwork for new hires and terminations
  • Assist with onboarding and offboarding preparations
  • Keep staff attendance reports
  • Maintain employee personal files
  • Liaise with suppliers and clients
  • Implementing and maintaining procedures / office administrative systems
  • Organising induction programmes for new employees
  • Ensuring that health and safety policies and procedure are followed and up to date
  • General office upkeep
  • Coordinating appointments, meetings, training groups and assisting with employee schedules.
  • Purchasing office supplies and equipment and maintain proper stock levels
  • Producing reports and composing correspondence
  • Creating presentations and other management-level reports
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Coordinate with IT department on all office equipment issues
  • Manage relationships with vendors, service providers and landlord, coordination invoicing and ensuring office maintenance is carried out
  • Take care of clerical, administrative and secretarial responsibilities and tasks among office staff
  • Assist in the planning and execution of company events
  • Design and implement filing systems
  • Ensure filing systems are maintained and current
  • Establish and monitor procedures for record-keeping
  • Ensure security, integrity and confidentiality of data
  • Maintain a safe and secure working environment

Key skills & proficiencies:

  • Communication
  • Analysis and assessment
  • Planning and organisation
  • Initiative
  • Adaptability
  • Teamwork
  • Budgeting
  • Process improvement
  • Inventory control and supply management
  • Proven administrative experience
  • Knowledge of administration responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources practices and procedures would be considered an asset
  • Knowledge of business principles
  • Excellent Computer skills and knowledge of office software packages

Salary

  • Between €18,000 – €21,000 dependant on experience.