JF Group

Property & Facility Management Coordinator

  • Basis:  Full-Time
  • Closing Date:  08 May, 2021
  • Job Ref:  KMP-59366

Job Description

JF Group are looking for enthusiastic personnel for the position of Property and Facility Management Coordinator.

Main duties consist of:

  • Operating and supporting the department to liaise with tenants, clients and contractors over the progress of works and services
  • Procurement, administration and supervision of facilities service contracts
  • Ensure premises legislative compliance obligations are met (health and safety and environmental)
  • Administering and reporting on key performance indicators both internally and externally
  • Undertaking and reporting inspections of managed property
  • Assisting with the administrative support of the property management function
  • Maintaining the department CAFM systems
  • Assisting and chairing Contractor meetings
  • Financial administration of facility management contracts
  • Quality assurance compliance
  • Answer all unattended telephones within the department, deal with minor queries, take messages and log information as appropriate
  • Ensure relevant departmental records are maintained and up to date
  • Inspect cleaning services on all sites

As a facilities coordinator, you will be responsible for various on-site services. You will need to a key team player and work collaboratively to ensure the following is consistently delivered to our clients and customers.

Personal Skills:

  • Strong service ethic
  • Supply chain administration
  • Excellent IT skills – Word, Excel, Outlook
  • Good communication and interpersonal skills
  • Excellent telephone manner
  • Precise approach with attention to detail
  • Able to work on own initiative
  • Confident and diplomatic
  • Numerate with a basic understanding of accountancy / invoicing
  • Proactive and receptive to change
  • Familiarity with Property and Facility Management systems
  • Strictly competent

An attractive remuneration package will be offered to the right candidate, commensurate with experience. Training will be delivered and adapted to the individual requirements.