Int'l Institute for Justice & the Rule of Law

HR Officer

  • Basis:  Full-Time
  • Closing Date:  06 Oct, 2022
  • Job Ref:  HRO_2022

Job Description

About The IIJ
Since its inauguration in 2014, the International Institute for Justice and the Rule of Law (IIJ) has trained more than 7000 criminal justice practitioners through its interactive capacity-building workshops in Malta and abroad that enhance the competencies of parliamentarians, judges, prosecutors, police, prison and other criminal justice practitioners to address terrorism and related transnational criminal activities within a rule of law framework.

The IIJ, one of three institutes with a mission to implement good practices developed by the Global Counterterrorism Forum (GCTF) and other international and regional fora, delivers capacity-building training tailored to the needs of the regions it serves, including North, West and East Africa; the Middle East; and select engagement in the Balkans, and Central, South and Southeast Asia.

The IIJ is seeking to recruit a focused, energetic and detail-oriented Human Resources Officer to form part of the Institute’s Administration function. Under the overall guidance of the Executive Secretary and the direct supervision of the Director of Administration and Outreach, the Human Resources Officer will be the focal point for any Human Resource-related matters in the IIJ including the procurement and contracting of Subject Matter Experts for various IIJ programmes.

The Role
The successful candidate will be an integral part of a dynamic and multi-national team. The initial appointment will be made for a period of one year and may be extended subject to the availability of performance, need and funding. This position will be based in Malta.

Duties and responsibilities will include

  • Human Resources
    • Advising senior management on all aspects related to the IIJ Personnel Policy and on human resources-related matters;
    • Co-ordination of various staff benefits;
    • Informing IIJ staff on staff benefits and leave entitlements;
    • Advising on matters pertaining to current recruitment practices, selection and ensuring conformance with legislation and IIJ Personnel Policy;
    • Developing and updating human resources regulations and policies to meet the evolving needs of the IIJ;
    • Assuming the role of Secretary on the recruitment panel;
    • Preparing vacancy announcements, interview reports, consultancy contracts and briefing notes on HR issues;
    • Assist senior management and staff with the IIJ’s bespoke performance appraisal system;
    • Liaising with the Ministry of Foreign Affairs and other governmental entities on matters concerning the people management function;
    • Keeping abreast of policy developments in various areas of human resources;
    • Conducting induction processes and exit interviews.
  • Administration
    • Composition of note verbale communications with the Ministry of Foreign Affairs;
    • Administration of residence documentation including diplomatic IDs;
    • Drafting of employment and subject matter expert contracts;
    • Registering employees with the necessary local authorities;
    • Record keeping of personal data pertaining to IIJ Staff, Subject Matter Experts and secondees;
    • Monthly communication with external suppliers on data pertaining to payroll;
    • Maintain personal data on the IIJ’s systems;
    • Assume the role of Data Protection Officer for the IIJ;
    • Co-ordination of the IIJ’s video interview system;
    • Co-ordination of obligatory training;
    • Providing administrative and legal support to the IIJ senior management as required;
    • Prepare data required for grant reporting purposes and contribute to the drafting of narrative reports of HR initiatives and developments;
    • Performing other duties as assigned by the Employer.

Person Specification

  • A first-level university degree in either business administration, public administration, or human resources management is required;
  • A qualification in international relations or a related area is desirable;
  • A minimum of five years of progressively responsible experience in administration, human resource management and international relations is required;
  • Demonstratable experience in analyzing and drafting HR policies;
  • Professional command of the English language, with excellent oral and written communication skills, and exceptional attention to detail;
  • Qualified and well versed in employment regulations in both a Maltese and EU context;
  • Highly organized with excellent planning and coordination skills;
  • Ability to work accurately on time-sensitive projects;
  • Ability to work independently, set priorities and organize work to meet deadlines;
  • Strong interpersonal skills and the ability to establish and maintain a range of contacts;
  • Demonstrated gender awareness and sensitivity;
  • Ability to work in a team and establish working relationships with people of different cultural backgrounds;
  • Experience working with international organizations or international organizations funded programs;
  • Compensation remuneration commensurate with prior experience and qualifications.

An attractive remuneration package will be commensurate with the work experience and the selected applicant’s profile. The vacancy shall remain open until filled.