HR Office Coordinator

  • Basis:  Part-Time
  • Closing Date:  29 Nov, 2018
  • Job Ref:  KMP-38520

Job Description

InterContinental Malta is seeking to recruit an HR Office Coordinator to join its Human Resource team. The selected candidate will mainly be responsible of providing administrative support for the day-to-day operations of the Human Resources team and must be available to work morning shifts (9:00am – 1:00pm) from Monday through Friday.

Key Accountabilities include but are not limited to:

  • Welcome and be the first point of reference in the HR office;
  • Triage incoming departmental calls whilst multitasking other office duties;
  • To draft contracts of employment for new employees and other employment related letters;
  • To assist in the on-boarding process of new employees by registering employees on the HR systems, collecting of documentation and keeping all necessary records up-to-date;
  • Liaise with JobsPlus and Identity Malta and submit necessary work permit and government forms;
  • Assist in payroll processing;
  • To administer sick leave with accordance to Maltese legislation;
  • To assist in employees benefits
  • To assist in the processing of off-boarding and termination of employees;
  • Any other ad-hoc administrative duties as may be required from time to time.

We are inviting positive, self assured and professional persons with a real approachable manner to apply for this position.

Core competencies, knowledge and experience:

  • A minimum of one year experience in a similar role or hold a bachelor’s degree with emphasis in HR;
  • Must be able to work as part of a team but also independently;
  • Capable of managing tight deadlines and work under pressure;
  • Must maintain a high level of confidentiality at all times;
  • Experience in using Shireburn Indigo would be considered an asset;
  • Must have good knowledge of Microsoft applications, especially Excel;
  • Be familiar with Maltese employment legislation;
  • Be literate in both Maltese and English.