Iniala Harbour House & Residences

HR & Office Administrator

  • Basis:  Full-Time
  • Closing Date:  24 Feb, 2023
  • Job Ref:  KMP-78969

Job Description

Join The Best, Be The Best.

We are seeking to recruit an enthusiastic and motivated individual to join our growing team as HR & Office Administrator. In this role, the candidate will provide administrative support in the day-to-day running of the HR department and other functions within the Company. The ideal candidate will be a people person, with strong organisational skills and prior experience working within an HR function.

Duties and Responsibilities:

  • Prepares and processes work permit applications for prospective employees.
  • Provides assistance in recruitment efforts including the posting of adverts, monitoring and updating vacancies and applications on the
  • Company’s CV management system, as well as scheduling interviews with candidates.
  • Provides support in employee onboarding and offboarding processes.
  • Supports in payroll processing.
  • Creates, updates and tracks a repository of Company property provided to employees including digital devices, uniforms, lockers etc.
  • Provides administrative assistance in health and safety processes, including re-stocking of first aid boxes, maintaining the relevant forms etc.
  • Assists in training and development processes including monitoring of training budget as well as coordination of training both with internal stakeholders and external providers.
  • Provides support in Company events planning and execution.
  • Handles sensitive information maturely and in a confidential manner.
  • Handles employee queries in a cordial manner, providing accurate information.
  • Coordinates and confirms travel arrangements for staff undertaking business-related trips.
  • Creates and monitors a Company-wide calendar of actions and highlights any upcoming events to the relevant Head of Department.
  • Provides arrangements and plans for upcoming calendar invites, supporting management and legal statutory requirements.
  • Manages routine maintenance time frames, working with the Operations Manager to ensure services are delivered on time.
  • Creates and maintains a well-organised internal filing system and office records, both in digital and physical format as required.
  • Performs general office duties including filing paperwork, data inputting and scanning of documents.

Skill-Set and Requirements:

  • A minimum of 2 years’ experience in a similar position.
  • Ability to work under own initiative and with minimal supervision.
  • Excellent organisational and multi-tasking abilities.
  • Excellent eye for detail and accuracy of work.
  • Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.
  • Spoken and written proficiency in the English language.
  • Experience and proficiency in Microsoft Office tools including Excel, Word and PowerPoint.

What We Offer:

  • Competitive salary.
  • Complimentary staff meals.
  • Sponsored training and courses.
  • Generous staff discount at ION restaurant.
  • Birthday stay and complimentary meal at the hotel.
  • Private health insurance and mental health support sessions.