Front Office Administrator

  • Basis:  Full-Time
  • Closing Date:  13 Oct, 2019
  • Job Ref:  KMP-48357

Job Description

About the Company
HRM International Limited is a professional accounting firm providing accounting, taxation and consultancy services to an extensive client base. The firm serves large significant international and national clients as well as numerous smaller family type businesses which all benefit from our policy of personal involvement.

The company also provides back-office services and support to a number of its clients including managing bank accounts, invoicing, payroll, registered office and other administrative services.

Key Responsibilities:

  • Welcoming and accommodating visitors
  • Managing calls and directing clients to relevant personnel
  • Coordinate conference room bookings and appointments
  • Handling outgoing and incoming mail / courier
  • Manage all matters pertaining to reception appearance and utilities
  • Maintain principal filing system as well as client database
  • Assist the managing director with various secretarial and administrative tasks as well as provide support to other individuals as and when required
  • Handling payroll for clients
  • Manage and coordinate housekeeping and general upkeep of office premises
  • Maintain inventory of office stationery and consumable items
  • Record and maintain petty cash
  • Assist with book-keeping function
  • Implement a new database system related to due diligence with the assistance of line manager
  • Co-ordinate submission of documentation with banks, government entities and other institutions
  • Ad hoc duties as directed by the line manager

Requirements

  • Excellent communication and telephone skills. Fluency in spoken and written English is a must.
  • Ability to communicate in Italian would be considered an asset
  • Good computer skills – efficiency in MS Office (Outlook, Word, Excel,)
  • Administration skills
  • Smart appearance
  • Friendly personality: outgoing but assertive when needed
  • Good organisational skills: able to prioritise, follow-up and multi-task
  • Willingness to learn new skills
  • Flexible and resourceful at problem-solving
  • Ability to work independently or as part of a team
  • Previous knowledge of book-keeping or payroll would be desirable
  • Possess a clean driving license