Administration Clerk

  • Basis:  Full-Time
  • Closing Date:  26 Jun, 2023
  • Job Ref:  KMP-82444

Job Description

Glow is a lighting studio specialising in architectural lighting design and supplies, with expertise to manage & assist the lighting design aspect of any project, commercial or residential. Our experienced team at Glow has helped cultivate, reimagine and transform the lighting design for several high-profile clients.

We are looking for a full-time Administration Clerk to form part of our dynamic team.

The right candidate would be a motivated, energetic individual who takes pride in what they do, with great interpersonal skills and able to offer a consistently high standard of customer service.

The chosen candidates will be responsible for general office duties and logistics amongst other duties. Assisting the Glow team to ensure a seamless operation.

The chosen candidate must be proficient with all Microsoft Office applications, including Word, Excel and Outlook.

Responsibilities will include:

  • Maintaining internal systems and logistics
    • Managing client orders from quotation to PO and shipping status
    • Handling logistics of incoming and outgoing goods
    • Placing orders with suppliers and keeping track of ETA’s, and handling supplier queries
    • Entering stock and orders, distributing it and storing in an organised manner
  • Customer care and sales support
    • Handling incoming phone calls and promptly responding to emails and other queries received via social media
    • Supporting the Sales team with issuing and following up on quotations for basic sales
    • Handling of after-sales inquiries
  • Bookkeeping and invoicing support
    • Issuing invoices and following up on debtors
    • Processing of supplier invoices and reconciliation with statements
    • Working closely with the accounts department to provide general bookkeeping support and providing information necessary in order to ensure the company’s books are kept up to date
    • Handling petty cash transactions
  • Other ad hoc office duties


  • Able to multi-task, organise, and prioritize work
  • Takes initiative and is able to work under pressure and with minimal supervision
  • Meticulous and possess excellent organisational skills
  • A team player, but able to work independently
  • Excellent interpersonal and customer service skills
  • Excellent command of the English language
  • Proficiency in Microsoft Office applications, with strong Excel skills

The following would also be considered an asset:

  • Previous experience in a similar role
  • A background or qualifications in book-keeping or accounting
  • Experience in logistics or goods handling sectors