Junior Administrative Assistant

Fonicom Limited is currently looking for an administration professional to join its dynamic team in a full-time capacity. The Junior Administrative Assistant shall provide administrative support in day to day operational activities, maintain an efficient office environment and provide professional correspondence to clients, guests and other stakeholders.

Key job duties and responsibilities include, but are not limited to

• Welcome, seat and assist visitors as required


• Receives, sorts, and distributes incoming mail


• Prepares outgoing mail (including occasional courier shipments)


• Scan, copy and promptly file documents


• Updates and maintains databases such as mailing lists, contact lists, and client information


• Assist with expense reports


• Coordinate and organise appointments and meetings from time to time


• Monitors and manages offices supplies (including groceries, cleaning supplies, stationery etc.)


• Assists in Ensuring office equipment is properly maintained and serviced


• Contributes to team and company effort by aiding others as needed, including special projects as requested


• Maintains clean and presentable reception areas


• Professionally interact with clients and employees on the phone, in email, and in person


• Assisting in quality management procedures and policies


• Running various errands outside of the office

Requirements:

• Energetic and pleasant personality; with a “can do” attitude


• Customer focused


• Strong sense of urgency and adherence to deadlines


• Excellent verbal and written communication skills


• High attention to detail


• A proactive approach to workload and willingness to seek opportunities


• Reliability and flexibility


• Tremendous organization and prioritizing skills


• Strong knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, O365 etc.)


• ECDL considered a strong asset


• Valid and clean driving license

Fonicom - KMP-47916