Finaro (Formerly Credorax)

Office Manager

  • Basis:  Full-Time
  • Closing Date:  13 Feb, 2022
  • Job Ref:  KMP-67991

Job Description

Finaro is an established payment services provider and card payments acquirer specializing in tailor-made solutions for eCommerce transaction processing. We are a financial technology company and banking institution with a global presence in Israel, Europe, US and China, for more information please visit our website.

Reporting to the Head of HR and managing an Office Administrator, responsibilities will include

  • Acting as the main point of contact for the Admin team, assisting both internal and external stakeholders in a most hospitable manner
  • Coordinating travel arrangements- booking of flights, hotels and taxis and keeping updated records and reports thereof
  • Assisting with managing corporate travel benefits and negotiate packages with service providers
  • Coordinating meeting set-ups and the smooth running of meetings, in-house training sessions or any other internal meetings
  • Managing company leased property- including procurement of new lease agreements, renewing existing contracts and coordinating occupancy and cleaning
  • Monitoring the upkeep of sick leave records through our time-and-attendance system
  • Coordinating general office maintenance and ensuring occupational health and safety compliance, such as training coordination for Fire
  • Marshalls and First Aiders, the upkeep of First Aid box supplies and conducting on-site Risk Assessments
  • Diary management and general admin for Senior Management in collaboration with the Senior Executive Assistant
  • Coordinating and managing of cleaning staff, ensuring adequate cover and that offices are kept tidy at all times
  • Support HR with the onboarding and assimilation of new staff, including relocations
  • Manage all company events and CSR initiatives, and assist with enhancing employee experience
  • Manage the Office Administration, and oversee the handling of incoming mail including logging of legal contracts and documents
  • Procurement of office equipment, ensuring the office supplies are well-stocked
  • Managing office projects and liaising with external contractors and service providers
  • Form part of the company’s Business Continuity Plan team
  • Any additional ad hoc duties as assigned by the Senior Management

Key Requirements

  • Be service-oriented with a flair for hospitality and a positive can-do attitude
  • The ability to organize and coordinate multiple teams, and manage projects
  • Have an excellent command of written and spoken English and proficiency with Microsoft Office products
  • Have a keen eye for detail
  • Have a proactive disposition to effect change – be capable of working on their own initiative whilst being a dedicated team player
  • Have a minimum of 3 years’ previous experience in a similar role

Benefits of working for Finaro
Our bright open-plan offices are in the heart of Valletta, Malta’s historic capital city, offering a modern, functional and welcoming environment. As part of our standard remuneration package, we offer parking allowances and private health, dental and life insurances. We also offer discounted corporate gym rates, daily fresh fruit and family-friendly measures as well as exciting company events.