Job Description
We are looking for an ambitious Office Administrator to provide us with general office management and secretarial work.
You will be part of a young innovative team of professionals working to maintain order and transparency for our clients’ finances.
Responsibilities:
- Greeting and servicing office visitors;
- Maintaining office phone calls and generic email correspondence in a timely and polite manner;
- Managing Office Stationery, Grocery, and similar requirements;
- Ensuring the office premises is up to standard;
- Handling of office mail;
- Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;
- Maintenance of office petty cash;
- Organizing meetings and office scheduling services;
- Servicing of personal assistance services to company personnel;
- Processing of invoices and reimbursements including acquiring approvals and processing payments;
- Liaise with facility management vendors, including cleaning, catering and security services including management of contracts and price negotiations;
- Assist colleagues whenever necessary on administrative duties;
- Update calendars and schedule meetings;
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
- Maintenance of Company general email addresses;
- Assist in administrative spreadhseet reconciliations including timesheets, cost sheets and other items.
Qualifications:
- Diploma or A’ level standards of education;
- A minimum experience of 1 year in a similar role will be considered as an asset;
- Great attention to detail;
- Excellent knowledge of MS Office;
- Deadline-oriented;
- Strong written and verbal communication skills;
- Strong organizational skills.
