Financial Intelligence Analysis Unit

Administrative Assistant

  • Basis:  Full-Time
  • Closing Date:  25 Jul, 2022
  • Job Ref:  KMP-73471

Job Description

The FIAU is seeking to recruit an Administrative Assistant to join the Corporate Services section.

The duties and responsibilities shall include, and are not limited to, the following:

  • Providing administrative assistance and support to the Corporate Services section;
  • Dealing with incoming and outgoing correspondence;
  • Compiling periodic reports and other documentation;
  • Maintaining the electronic and hard copy filing systems organised;
  • Operating IT systems, including the e-procurement portal (EPPS system) and SFM;
  • Assisting the section in the public procurement process to purchase supplies, services or works for the unit;
  • Preparing purchase orders;
  • Liaising with suppliers to ensure timely delivery of supplies;
  • Keeping inventory records;
  • Attending tender opening sessions, evaluation committee sessions and other pertinent committees;
  • Carrying out of bank reconciliations;
  • Administration of petty cash;
  • Reception duties when required;
  • Providing logistical support in management and preparation relating to the events organised by FIAU;
  • Keeping abreast with relevant regulations and policies;
  • Carrying out any other duties as directed by the Director, Deputy Director, and Manager.

Requirements:

  • Applicants must be in possession of an A’ level standard of education and be well skilled in Microsoft Office tools;
  • Preference may be given to applicants in possession of an A’ level in Accounts or equivalent diploma in Accounting or Administrative and Secretarial duties;
  • Applicants must be able to work both independently and as part of a team, be well organised, and have the ability to manage multiple tasks effectively;
  • The selected candidates are expected to have a professional attitude and appearance, have excellent telephone manners and be fluent both in the Maltese and English language;
  • Demonstrated accounting and administrative experience in a similar role and the possession of a relevant ICT qualification will be considered favourably.

We offer:

  • A dynamic working environment;
  • Excellent career prospects;
  • An attractive remuneration package, excluding other staff benefits;
  • Health and life insurance;
  • Flexitime;
  • Team building events.

Jobsplus Permit No: 371/2022.