PA / Receptionist

  • Basis:  Full-Time
  • Closing Date:  15 Jun, 2024
  • Job Ref:  KMP-90706

Job Description

Company Description
Endevio is a distinguished multidisciplinary firm that specializes in providing unmatched, personalized services to ultra-high-net-worth individuals and families. Our cross-jurisdictional approach and extensive network of national and international counterparties ensure a seamless and comprehensive solution to our client’s unique needs.

Role Description
The PA/Receptionist role is a multifaceted position requiring a high level of organizational skills and attention to detail. This position will serve as the first point of contact for clients and visitors, ensuring a welcoming atmosphere.

Key Responsibilities

  • Answering telephones, greeting clients and serving making coffee and refreshments;
  • Filing, scanning, binding and shredding documents;
  • Opening and labelling new files;
  • Booking and liaising with the driver and in certain cases, couriers;
  • Collecting and distributing mail, as well as updating mail logs;
  • Preparing files for archive and updating the archive log;
  • Carrying out administrative requests of clients who have physical offices within the Group;
  • Ensuring boardrooms and clients’ offices are always tidy, entering boardrooms after each meeting to ensure said rooms are prepared for the next meeting;
  • Stocktaking stationeries, office, kitchen and bathroom supplies on a monthly basis;
  • Processing invoices upon order or deliveries;
  • Being the central point of receipt of employees’ inquiries and redirecting accordingly;
  • Assisting with office administration and maintenance, including but not excluding orders of new furniture, order of IT equipment and delivery thereof, scheduling with maintenance;
  • Researching, booking and organising flights, hotels, transportation, and itineraries for executive travel;
  • Assisting with pre-travel preparations, including managing cash, visas, and hotel arrangements;
  • Providing real-time support during travel, including monitoring travel status and adjusting plans as necessary;
  • Ensuring that departmental standard operating procedures are followed and maintained;
  • Any other ancillary duties which the PA/Receptionist may be asked to perform.

Qualifications and Skills

  • Experience in an office environment;
  • Fluent in the English language. Any other language considered an asset;
  • Ability to work in a fast-paced environment and manage own workload;
  • Excellent communication skills, organised with a good eye for detail;
  • Ability to work individually and in a team.

What Endevio Offers

  • A culture where innovation thrives;
  • Expansive opportunities for professional growth and development;
  • An attractive salary;
  • Private health insurance;
  • Company social events;
  • Flexibility;
  • Work permit sponsored by the company which amounts to 300 euros (if applicable).