Job Description
Reporting directly to the Head of Accounting, the Senior Finance Assistant plays a vital role in the Finance department by managing accounts payable functions, ensuring accurate financial records, and supporting financial reporting activities. The primary purpose of this role is to maintain the integrity of financial data, facilitate timely payments to vendors, and assist in financial reporting and compliance tasks. By meticulously handling accounts payable processes, bank reconciliations, and expense reporting, the Senior Finance Assistant contributes to the overall efficiency and effectiveness of the finance operations.
Duties and Responsibilities:
- Accounts Payable Management:
- Responsible for cataloguing, validating, and posting vendor invoices.
- Maintain the Accounts Payable ledger, including vendor account reconciliations and resolving any discrepancies with suppliers in a timely manner.
- Prepare monthly payment runs and ensure accuracy in payment processing.
- Preparation of the purchase requests falling within the budget responsibility of the finance department.
- Control and reconcile petty cash transactions. Move to Bank Reconciliations and Reporting. Petty Cash is treated as a cash account.
- Bank Reconciliations and Reporting:
- Perform regular bank reconciliations and update bank accounting entries accordingly.
- Update expenses reports for the Board of Directors (BOD) and C-level executives and prepare related reports.
- VAT Returns and Statutory Compliance:
- Prepare quarterly VAT returns supporting working and provide reports to Heads as requested.
- Assist in the annual statutory audit process.
- Financial Closing and Reporting:
- Assist in the end-of-month closing process according to the end-of-month task list.
- Prepare quarterly expenses recharges to Enemalta and generate invoices for the Head of Accounting.
- Team Collaboration and Ad-Hoc Duties:
- Execute all tasks assigned by the team leader or manager diligently, on schedule, and to the highest standard.
- Work with team members to achieve daily, weekly, and monthly targets.
- Participate in weekly catch-up finance meetings, voicing concerns, and suggesting improvements.
- Perform other ad-hoc duties as required by the business.
Core Competencies, Knowledge, and Experience:
- A’ level qualification in Accounting or related field.
- Minimum of 3 years of experience in accounting or a similar position.
- Strong communication skills and attention to detail.
- Proficiency in reporting and proactive attitude towards process reengineering.
- Experience using accounting software and financial management tools for processing transactions, generating reports, and reconciling accounts.
- Ability to work collaboratively with cross-functional teams, contributing positively to team dynamics and achieving collective goals.
- Proactive approach to identifying and resolving financial discrepancies, discrepancies, and process inefficiencies to improve overall financial operations.
- Flexibility to adapt to changing priorities, business requirements, and evolving financial regulations.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
