Ehlion Ltd

Administrative Assistant

  • Basis:  Full/Part-Time
  • Closing Date:  08 Oct, 2023
  • Job Ref:  KMP-85105

Job Description

EHLION is an ISO 17100, ISO 9001, ISO 27001, and ISO 14001 certified company founded in 2012 providing a vast portfolio of professional language services under one roof. With a local and remote team and over a decade in the language servicing market, EHLION’s presence extends over a network of 3,000 plus language specialists, while working worldwide in over 100 languages and more than 800 language combinations.

We are looking for an Administrative Assistant to join our team!

We are a great, ambitious team with a tremendous team dynamic. At EHLION, you will find professionals with a great passion for their business and clients.

Responsibilities:

  • Liaise with the Executive and Senior Management to handle requests and queries.
  • Procurement of office supplies, data entry and organizing and executing other role-related tasks.
  • Plan and organize meetings, record meeting minutes, schedule appointments and organize travel arrangements.
  • Prepare payables and receivables utilizing our system.
  • Manage and update resource database.
  • First point of contact to provide general support for clients and visitors (phone and in-person).
  • Creating different documents as needed, including visuals for different purposes (e.g.: Canva).
  • Write and distribute emails, correspondence memos, letters, and forms to internal and external clients.
  • Research and organize networking opportunities, trade fairs, and any service-related events.
  • Organize and book trainings, team events, and other events.

Role competencies:

  • Previous experience working as an Assistant, Personal Assistant, or similar role.
  • Minimum A’ level qualification.
  • Proficiency with Microsoft 365 (Word, Excel, Teams), Asana, Canva.
  • Professional, interpersonal skills and written and great written and oral communication skills.
  • Be able to work in a fast-paced dynamic environment.
  • Fluent in written and spoken English, a secondary language may be considered as a plus.

Benefits:

  • Working in a great environment and great team with career growth opportunity.
  • 3 annual trainings.
  • WFA (work from anywhere) for one month p.a.
  • Breakfast options, various office snacks, and bi-weekly team lunches.
  • A variety of team events.
  • Annual gym membership or spa visits.

Benefits are applicable against terms set forth by the company.

To apply for this position, please send your CV and cover letter, indicating your salary expectations, via the apply button below.

Due to the high number of applications that we receive, we only contact eligible candidates. Should you not hear back from us within 2 weeks, it means that the application wasn’t successful, in which case, in accordance with GDPR regulations, your CV and other details will be removed from our systems.