HR & Scheduling Assistant

  • Basis:  Full-Time
  • Closing Date:  15 Jun, 2023
  • Job Ref:  KMP-82083

Job Description

We are currently seeking an HR and Scheduling Assistant to join our team.

Who you are
In tandem with the Scheduling and HR Manager, you will be responsible for administrating the day-to-day schedule of the company. Your responsibilities will include, but will not be limited to, obtaining employees’ availability, creating and preparing weekly schedules, communicating schedules to employees and relevant departments, filling open shifts and placing / taking after-hours calls related to scheduling.

What you’ll do

  • Manage employees’ working schedules.
  • Scheduling and system utilisation.
  • Regular performance measurement reporting.
  • Ensure that the flow of information between internal departments and employees is accurate and timely.
  • Complete ad hoc projects and other operational activities as assigned.
  • Responsible together with the rest of the team with obtaining (and renewing) of work permits for EU and Non-EU employees for their possible relocations to Malta.
  • Main user and administrator for eCabs HR systems.

What you’ll bring

  • Ability to build positive relationships with employees.
  • Detail-oriented, with strong analytical abilities, and able to multi-task.
  • Excellent organisational skills, flexibility and adaptability to constant changes and possessing attention to detail.
  • Possess a positive, resilient, and focused attitude.
  • Strong problem-solving and troubleshooting skills.
  • Self-motivated with the ability to work in a fast-moving environment.
  • Strong interpersonal skills – outgoing, confident, and able to engage positively with co-workers, and work well in a team environment.
  • Experience in preparation of weekly rosters and scheduling would be an advantage.
  • Proficient in Microsoft Outlook, Word and advanced Excel skills.
  • Previous transport-related experience but not essential.

Life at eCabs
We foster a culture that allows you the freedom to grow personally and professionally.