Cymaplus Malta Limited

Corporate & Office Administrator

  • Basis:  Full/Part-Time
  • Closing Date:  19 Oct, 2023
  • Job Ref:  KMP-85253

Job Description

We are currently seeking a Corporate and Office Administrator to join our team.

The selected candidate will be responsible for

  • Maintaining the day-to-day running of the office in good order, including the upkeep and cleanliness of the office, supplies of stationery and essential materials etc
  • Managing phone calls and correspondence (such as e-mail, letters, packages)
  • Handling the administration and back office support to the employer and other staff as the case may necessitate
  • Collaborating with staff and clients and associates in achieving the goals of the employer
  • Maintaining the corporate and secretarial affairs of the clients of the firm in good order
  • Managing and maintaining all filing in good order
  • Managing, organising and following up on all billing under the supervision of the relevant Financial Controller
  • Managing, organising and following up on all invoicing and debtor chasing under the supervision of the relevant Financial Controller
  • Incorporating and setting up of companies and other structures, including background and due diligence processes in connection with the shareholders of such companies
  • Handling ongoing maintenance of companies with respect to Companies Act and AML compliance
  • Managing and assisting in the administration connected to the above
  • Assisting in the administration of company dissolutions
  • Preparing and submitting statutory filings and other obligations as required by law
  • Dealing with client requests in relation to their company in a timely manner
  • Liaising with external service providers (such as banks and law firms) and government agencies
  • Maintaining an organised and structured filing system
  • Handling any other matter relative to the day-to-day running of the office

Qualifications required

  • Applicants must at least have an advanced level of education
  • More importantly, we are looking for individuals with drive, initiative, organisation skills and problem-solving qualities, and a can-do team attitude

Experience required

  • Applicants must have a minimum of 3 years experience in a similar position

Flexible On-site.